- Excel Combine Rows With Same Column Value
- Excel Combine Rows From Multiple Sheets
- Excel Combine Rows In Table
- Excel How To Combine Rows
- Excel Combine Rows Without Losing Data
- How To Combine Cells In Excel
- Combine Multiple Rows Into One Row Excel
On the Data tab, in the Data Tools group, click Consolidate. In the Function box, click the function that you want Excel to use to consolidate the data. In each source sheet. Method 1: Use 'Consolidate' Function First off, click a blank cell where you want to place the merged and summed data. Then, turn to 'Data' tab and click on the 'Consolidate' button. In the popup dialog box, ensure 'Sum' is selected in 'Function' box. Excel is good for handling data, but there are times when you want to combine cells into one value or to split a string to make the data more manageable. Excel has several features which give us the ability to merge and split cells in multiple ways. Select the rows you will combine, and click Kutools Content Advanced Combine Rows.
Summary:
Does merging rows and columns in Excel seems a tough task for you to perform? Read this tutorial to learn different ways to merge rows and columns in Excel.
Microsoft Excel is a very useful application and can be used for performing various tasks. This is the reason Excel provides various useful functions to make the task easy for the users.
One of the most common tasks that everyone needs performing now and then is merging rows and columns.
But the problem is that performing this is not an easy task and Excel does not provide any tool to do this.
This is quite complicated as merging rows and columns in some cases causes data loss.
Excel Combine Rows With Same Column Value
As while trying to combine two or more rows in the worksheet by making use of the Merge & Center button (Home tab > Alignment group), you will start getting the error message:
'The selection contains multiple data values. Merging into one cell will keep the upper-left most data only.'
And if you click OK, merged cells would contain just the value of the top-left cell and as a result, entire other data will be removed.
So this is what leads you to Panic situation!!!
To get rid of this, today in this article I am sharing different ways to easily merge rows and columns in excel without losing any data.
Below check out the fixes on how to merge rows in Excel or how to merge columns in Excel.
To recover Excel data without any data loss, we recommend this tool:
This software will prevent Excel workbook data such as BI data, financial reports & other analytical information from corruption and data loss. With this software you can rebuild corrupt Excel files and restore every single visual representation & dataset to its original, intact state in 3 easy steps:
- Download Excel File Repair Tool rated Excellent by Softpedia, Softonic & CNET.
- Select the corrupt Excel file (XLS, XLSX) & click Repair to initiate the repair process.
- Preview the repaired files and click Save File to save the files at desired location.
How To Merge Rows & Columns In Excel Without Losing Data?
There are different methods for combining row and columns text in Excel. Here check the ways one by one to merge data without losing it. First, check how to merge rows in Excel.
Part 1# How To Merge Rows in Excel
When it comes to merging the Excel rows there are two ways that allow you to merge rows data easily.
Excel Combine Rows From Multiple Sheets
- Merge Excel rows using a formula
- Combine multiple rows using the Merge Cells add-in
1. How to Merge Multiple Rows using Excel Formulas
Excel provides various formulas that help you combine data from different rows. Possibly the easiest one is the CONCATENATE function. So here checks out some examples for concatenating numerous rows into one:
- Merge rows with spaces between data: For example =CONCATENATE(B1,' ',B2,' ',B3)
- Combine rows without any space between the values: For example =CONCATENATE(A1,A2,A3)
- Merge rows > separate the values with comma: For Example =CONCATENATE(A1,', ',A2,', ',A3)
Now check how the CONCATENATE formula works on the real data.
- On the sheet choose an empty cell and type the formula into it. Type the formula as per the data rows
- And copy the formula across entire other cells in the row.
- Now, simply you are having several data rows merged into one row.
2. How to Combine Rows in Excel using the Merge Cells Add-in
The Merge Cells add-in is used for merging various types of cells in Excel. This allows you to merges the individual cells and also combines data from entire rows or columns.
Please Note: You need to download a merge cell add-ins for third-party sites available online. Search in Google for add-ins.
Follow the given steps to combine two or more rows in your table:
- Choose rows you are looking to merge > click on the Merge Cells icon.
- Now the merge cells dialog window opens with a table or range selected already. And in the upper part of the window, you can see the three basic things:
- How you want to join cells– For combining rows of data > choose 'column by column'.
- How to separate merged values with – an array of standard separators is available to choose from > comma, space, semicolon, anda line break. So select the separator as per your desire.
- Where you need to place the merged cells > either the top cell or bottom cell.
- Now check the lower part of the Windows to check if you need any additional options:
- Clear the content of selected cells – Choose this if need data to remain in the merged cells only.
- Merge all areas in the selection – This option allows you to merge rows in two or more non-adjacent ranges.
- Skip empty cells and Wrap text – Well, these are self-explanatory.
- Lastly, Create a backup copy of the worksheet – This option is checked by default. It is just a precaution that keeps you on the safe side and prevents the risk of data loss.
- Click the Merge button > to check the result – possible the merged rows of data separated by line breaks.
So, these are the two ways that allow you to merge rows in Excel without any data loss. Now, check out the ways on how to combine two columns in Excel.
Part 2# How To Merge Columns In Excel
Here check out the 3 ways to merge data from several columns into one without using VBA macro.
- Merge two columns using formulas
- Combine columns data via NotePad
- The fastest way to join multiple columns
1. Merge Two Columns using Excel Formulas
1. Into your table > insert a new column > in the column header place the mouse pointer > right-click the mouse > select Insert from the context menu. Name the newly added columns for eg. – 'Full Name'
2. In the cell D2, write the formula: =CONCATENATE(B2,' ',C2). The B2 and C2 are the addresses of First Name and Last Name. And in the formula, the quotation marks '' is the separator that will be inserted between merged names any other symbol can be used as a separator e.g. a comma.
3. Just like this, join data from several cells into one by making use of any separator of your choice.
4. Simply, copy the formula to other cells of the Full Name column. If the First name or the Last name is deleted, then the corresponding data in the Full name Column will also be gone.
5. Next, try converting the formula to a value so that you can remove the unnecessary columns from the Excel worksheet. Choose entire cells with data in the merged column (choose the first cell in 'Full Name' Column > press Ctrl +Shift + Arrow Down)
6. Now copy the contents of the columns to clipboard > right click on the cell in the same column ('Full Name') > choose 'Paste Special' context menu > choose 'Values' radio button > click OK.
7. Now remove 'First Name' & 'Last Name' columns that are not required. Click the column B header > press and hold Ctrl > click column C header.
8. After that make a right-click on any selected columns > select Delete from the context menu.
9. This is it, now you have successfully merged the names from 2 columns into one.
2. Combine columns Data via Notepad
This is another way that allows you to merge several columns. Here you don't need any formulas. This is suitable for combining adjacent columns to make use of the same delimiter for all of them.
For Example: If looking for combining 2 columns with First Names and Last Names into one:
- Choose both columns you need to merge: Click B1 > press Shift + ArrrowRight for choosing C1 > then hit Ctrl + Shift + ArrowDown for choosing entire data cells with data in two columns.
- And copy data to clipboard > open Notepad > insert data from the clipboard to the Notepad
- Then copy tab character to clipboard > hit Tab right in Notepad > hit Ctrl + Shift + LeftArrow > press Ctrl + X.
- After that Replace Tab characters in Notepad with the separator, you require.
- Hit Ctrl + H for opening the 'Replace' dialog box > paste the Tab character from the clipboard in Find what field > type the separator Space, comma etc in 'Replace with' field. Hit the Replace All button > to close the dialog box press Cancel
- Now select the entire text in the Notepad and copy it to Clipboard.
- Then switch back to Excel worksheet (press Alt + Tab) > choose B1 cell and paste text from Clipboard to your table.
- And rename column B to 'Full Name' and remove the 'Last name' column.
So, this is the second way that allows you to merge columns in Excel without any data loss.
3. Join Columns Using Merge Cells Add-in For Excel
This is the easiest and quickest way for combining data from numerous Excel columns into one. Just make use of the third party merge cells add-in for Excel.
And with the merge cells add-in you can merge data from many cells by using any separator you like (for example carriage return or line break). With this, you can join row by row, column by column, or merge data from the selected cell into one without any loss.
There are many third-party add-ins online sites that allow you to download the add-ins and merge the cells easily in just a few clicks.
Conclusion:
So this is all about merging rows and columns in Excel without any data loss.
Follow the given steps to combine text in rows and columns easily.
Hope the given different steps will allow you to perform the task easily in the rows and column. Here I have described different methods of merging rows and columns data in Excel without any data loss.
So make use of anyone that you find easy for you.
However if in case you come to face any issue or data loss situation in Excel then make use of the MS Excel Repair Tool. This is the best tool that allows you to repair and recover data from the corrupted, damaged Excel file.
Additionally, you can learn advanced Excel to become more productive and easily utilize Excel functions and formulas.
Margret
Margret Arthur is an entrepreneur & content marketing expert. She writes tech blogs and expertise on MS Office, Excel, and other tech subjects. Her distinctive art of presenting tech information in easy to understand language is very impressive. When not writing, she loves unplanned travels.
How to concatenate range/cells with comma, space, line break in Excel?
This article is talking about concatenating a row/column into one cell with separating by comma or space, as well as concatenating a range into one row/ column/cell with separating each cell content by any kind of separators, such as comma, space, line break, etc. in Excel.
- Concatenate a range/row/column with comma/space/line break
Concatenate a row with comma/space by formula
For example you have a row of names as below screenshot shown, and you need to concatenate this row into one cell and separate cell contents with comma or space. You can apply the CONCATENATE function as follows:
1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(B1:J1&',') into it.
2. Highlight the B1:J1&',' in the formula and press F9 key to replace cell references with cell contents.
3. Remove the curly braces { and } from the formula, and press the Enter key. See screenshot:
Note: In above formula, B1:J1 is the row you will concatenate, and ',' means you will separate each cell content by comma. For separating by space, please replace the ',' with ' ' in the formula.
Batch combine multiple cells/rows/columns without losing data and date/number format in Excel
Normally when merging cells with the Merge feature in Excel, it will remove all cell contents except the first cell content. However, with Kutools for Excel's Combine (Rows & Columns)utility, you can easily batch combine multiple cells/rows/columns without losing data. What's more, this utility also supports remaining original date format and number formats in the combination results. Full Feature Free Trial 30-day!
Concatenate a column with comma/space by formula
Supposing you have a column of names as below screenshot shown, you can also apply the CONCATENATE function to combine this column/list into one cell and separate each cell content by comma or space in Excel.
Excel Combine Rows In Table
1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(TRANSPOSE(A2:A16)&',') into it.
2. Highlight the TRANSPOSE(A2:A16)&',' in the formula, and press the F9 key to replace cell reference with cell contents.
3. Remove curly braces { and } from the formula, and press the Enter key. See above screenshot:
Note: In above formula, A2:A16 is the column/list you will concatenate, and ',' means you will separate each cell content by comma. For separating by space, please replace the ',' with ' ' in the formula.
Microsoft Excel is a very useful application and can be used for performing various tasks. This is the reason Excel provides various useful functions to make the task easy for the users.
One of the most common tasks that everyone needs performing now and then is merging rows and columns.
But the problem is that performing this is not an easy task and Excel does not provide any tool to do this.
This is quite complicated as merging rows and columns in some cases causes data loss.
Excel Combine Rows With Same Column Value
As while trying to combine two or more rows in the worksheet by making use of the Merge & Center button (Home tab > Alignment group), you will start getting the error message:
'The selection contains multiple data values. Merging into one cell will keep the upper-left most data only.'
And if you click OK, merged cells would contain just the value of the top-left cell and as a result, entire other data will be removed.
So this is what leads you to Panic situation!!!
To get rid of this, today in this article I am sharing different ways to easily merge rows and columns in excel without losing any data.
Below check out the fixes on how to merge rows in Excel or how to merge columns in Excel.
To recover Excel data without any data loss, we recommend this tool:
This software will prevent Excel workbook data such as BI data, financial reports & other analytical information from corruption and data loss. With this software you can rebuild corrupt Excel files and restore every single visual representation & dataset to its original, intact state in 3 easy steps:
- Download Excel File Repair Tool rated Excellent by Softpedia, Softonic & CNET.
- Select the corrupt Excel file (XLS, XLSX) & click Repair to initiate the repair process.
- Preview the repaired files and click Save File to save the files at desired location.
How To Merge Rows & Columns In Excel Without Losing Data?
There are different methods for combining row and columns text in Excel. Here check the ways one by one to merge data without losing it. First, check how to merge rows in Excel.
Part 1# How To Merge Rows in Excel
When it comes to merging the Excel rows there are two ways that allow you to merge rows data easily.
Excel Combine Rows From Multiple Sheets
- Merge Excel rows using a formula
- Combine multiple rows using the Merge Cells add-in
1. How to Merge Multiple Rows using Excel Formulas
Excel provides various formulas that help you combine data from different rows. Possibly the easiest one is the CONCATENATE function. So here checks out some examples for concatenating numerous rows into one:
- Merge rows with spaces between data: For example =CONCATENATE(B1,' ',B2,' ',B3)
- Combine rows without any space between the values: For example =CONCATENATE(A1,A2,A3)
- Merge rows > separate the values with comma: For Example =CONCATENATE(A1,', ',A2,', ',A3)
Now check how the CONCATENATE formula works on the real data.
- On the sheet choose an empty cell and type the formula into it. Type the formula as per the data rows
- And copy the formula across entire other cells in the row.
- Now, simply you are having several data rows merged into one row.
2. How to Combine Rows in Excel using the Merge Cells Add-in
The Merge Cells add-in is used for merging various types of cells in Excel. This allows you to merges the individual cells and also combines data from entire rows or columns.
Please Note: You need to download a merge cell add-ins for third-party sites available online. Search in Google for add-ins.
Follow the given steps to combine two or more rows in your table:
- Choose rows you are looking to merge > click on the Merge Cells icon.
- Now the merge cells dialog window opens with a table or range selected already. And in the upper part of the window, you can see the three basic things:
- How you want to join cells– For combining rows of data > choose 'column by column'.
- How to separate merged values with – an array of standard separators is available to choose from > comma, space, semicolon, anda line break. So select the separator as per your desire.
- Where you need to place the merged cells > either the top cell or bottom cell.
- Now check the lower part of the Windows to check if you need any additional options:
- Clear the content of selected cells – Choose this if need data to remain in the merged cells only.
- Merge all areas in the selection – This option allows you to merge rows in two or more non-adjacent ranges.
- Skip empty cells and Wrap text – Well, these are self-explanatory.
- Lastly, Create a backup copy of the worksheet – This option is checked by default. It is just a precaution that keeps you on the safe side and prevents the risk of data loss.
- Click the Merge button > to check the result – possible the merged rows of data separated by line breaks.
So, these are the two ways that allow you to merge rows in Excel without any data loss. Now, check out the ways on how to combine two columns in Excel.
Part 2# How To Merge Columns In Excel
Here check out the 3 ways to merge data from several columns into one without using VBA macro.
- Merge two columns using formulas
- Combine columns data via NotePad
- The fastest way to join multiple columns
1. Merge Two Columns using Excel Formulas
1. Into your table > insert a new column > in the column header place the mouse pointer > right-click the mouse > select Insert from the context menu. Name the newly added columns for eg. – 'Full Name'
2. In the cell D2, write the formula: =CONCATENATE(B2,' ',C2). The B2 and C2 are the addresses of First Name and Last Name. And in the formula, the quotation marks '' is the separator that will be inserted between merged names any other symbol can be used as a separator e.g. a comma.
3. Just like this, join data from several cells into one by making use of any separator of your choice.
4. Simply, copy the formula to other cells of the Full Name column. If the First name or the Last name is deleted, then the corresponding data in the Full name Column will also be gone.
5. Next, try converting the formula to a value so that you can remove the unnecessary columns from the Excel worksheet. Choose entire cells with data in the merged column (choose the first cell in 'Full Name' Column > press Ctrl +Shift + Arrow Down)
6. Now copy the contents of the columns to clipboard > right click on the cell in the same column ('Full Name') > choose 'Paste Special' context menu > choose 'Values' radio button > click OK.
7. Now remove 'First Name' & 'Last Name' columns that are not required. Click the column B header > press and hold Ctrl > click column C header.
8. After that make a right-click on any selected columns > select Delete from the context menu.
9. This is it, now you have successfully merged the names from 2 columns into one.
2. Combine columns Data via Notepad
This is another way that allows you to merge several columns. Here you don't need any formulas. This is suitable for combining adjacent columns to make use of the same delimiter for all of them.
For Example: If looking for combining 2 columns with First Names and Last Names into one:
- Choose both columns you need to merge: Click B1 > press Shift + ArrrowRight for choosing C1 > then hit Ctrl + Shift + ArrowDown for choosing entire data cells with data in two columns.
- And copy data to clipboard > open Notepad > insert data from the clipboard to the Notepad
- Then copy tab character to clipboard > hit Tab right in Notepad > hit Ctrl + Shift + LeftArrow > press Ctrl + X.
- After that Replace Tab characters in Notepad with the separator, you require.
- Hit Ctrl + H for opening the 'Replace' dialog box > paste the Tab character from the clipboard in Find what field > type the separator Space, comma etc in 'Replace with' field. Hit the Replace All button > to close the dialog box press Cancel
- Now select the entire text in the Notepad and copy it to Clipboard.
- Then switch back to Excel worksheet (press Alt + Tab) > choose B1 cell and paste text from Clipboard to your table.
- And rename column B to 'Full Name' and remove the 'Last name' column.
So, this is the second way that allows you to merge columns in Excel without any data loss.
3. Join Columns Using Merge Cells Add-in For Excel
This is the easiest and quickest way for combining data from numerous Excel columns into one. Just make use of the third party merge cells add-in for Excel.
And with the merge cells add-in you can merge data from many cells by using any separator you like (for example carriage return or line break). With this, you can join row by row, column by column, or merge data from the selected cell into one without any loss.
There are many third-party add-ins online sites that allow you to download the add-ins and merge the cells easily in just a few clicks.
Conclusion:
So this is all about merging rows and columns in Excel without any data loss.
Follow the given steps to combine text in rows and columns easily.
Hope the given different steps will allow you to perform the task easily in the rows and column. Here I have described different methods of merging rows and columns data in Excel without any data loss.
So make use of anyone that you find easy for you.
However if in case you come to face any issue or data loss situation in Excel then make use of the MS Excel Repair Tool. This is the best tool that allows you to repair and recover data from the corrupted, damaged Excel file.
Additionally, you can learn advanced Excel to become more productive and easily utilize Excel functions and formulas.
Margret
Margret Arthur is an entrepreneur & content marketing expert. She writes tech blogs and expertise on MS Office, Excel, and other tech subjects. Her distinctive art of presenting tech information in easy to understand language is very impressive. When not writing, she loves unplanned travels.
How to concatenate range/cells with comma, space, line break in Excel?
This article is talking about concatenating a row/column into one cell with separating by comma or space, as well as concatenating a range into one row/ column/cell with separating each cell content by any kind of separators, such as comma, space, line break, etc. in Excel.
- Concatenate a range/row/column with comma/space/line break
Concatenate a row with comma/space by formula
For example you have a row of names as below screenshot shown, and you need to concatenate this row into one cell and separate cell contents with comma or space. You can apply the CONCATENATE function as follows:
1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(B1:J1&',') into it.
2. Highlight the B1:J1&',' in the formula and press F9 key to replace cell references with cell contents.
3. Remove the curly braces { and } from the formula, and press the Enter key. See screenshot:
Note: In above formula, B1:J1 is the row you will concatenate, and ',' means you will separate each cell content by comma. For separating by space, please replace the ',' with ' ' in the formula.
Batch combine multiple cells/rows/columns without losing data and date/number format in Excel
Normally when merging cells with the Merge feature in Excel, it will remove all cell contents except the first cell content. However, with Kutools for Excel's Combine (Rows & Columns)utility, you can easily batch combine multiple cells/rows/columns without losing data. What's more, this utility also supports remaining original date format and number formats in the combination results. Full Feature Free Trial 30-day!
Concatenate a column with comma/space by formula
Supposing you have a column of names as below screenshot shown, you can also apply the CONCATENATE function to combine this column/list into one cell and separate each cell content by comma or space in Excel.
Excel Combine Rows In Table
1. Select a blank cell you will place the concatenation result in, and enter the formula =CONCATENATE(TRANSPOSE(A2:A16)&',') into it.
2. Highlight the TRANSPOSE(A2:A16)&',' in the formula, and press the F9 key to replace cell reference with cell contents.
3. Remove curly braces { and } from the formula, and press the Enter key. See above screenshot:
Note: In above formula, A2:A16 is the column/list you will concatenate, and ',' means you will separate each cell content by comma. For separating by space, please replace the ',' with ' ' in the formula.
Concatenate a range/row/column with comma/space/line break by Kutools for Excel
For example, you have a range as below screenshot shown, you can concatenate this range into one column, one row, or one cell easily with Kutools for Excel's Combine utility.
Kutools for Excel- Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required!Get It Now
1. Select the range you will concatenate, and click Kutools > Merge & Split > Combine Rows, Columns or Cells without Losing Data. See screenshot:
2. In the opening dialog box, please do as follows:
(1) In the To combine selected cells according to following options section, specify a combination option based on your need. In our case, we check the Combine Columns option;
(2) In the Specify a separator section, check a separator as you need. In our case, we check the New line option;
(3) Specify an option from the Place the results to drop down list. In our case, we select the Left Cell.
(4) In the Options section please check the Delete contents of combined cells option. See screenshot:
Kutools for Excel- Includes more than 300 handy tools for Excel. Full feature free trial 30-day, no credit card required!Get It Now
3. Click the Ok button.
And then you will see selected columns are merged into one column, and cells in each row are concatenated into the first cell of this row. See screenshot:
Select Combine rows option in the To combine selected cells according to following option section:
Select Combine into single cell option in the To combine selected cells according to following option section:
Demo: concatenate range/cells with comma, space, line break in Excel
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- To post as a guest, your comment is unpublished.Thanks a lot . This post is very helpful to reduce a lot of time in our day to day tasks.
